Company Renewal Process in Nepal

This guide explains the company renewal process in Nepal, detailing procedures, required documents, timelines, and regulatory compliance for businesses.

The company renewal process in Nepal is a mandatory annual compliance requirement for all registered companies. Every company must complete its renewal within the month of Poush through the CAMIS portal at camis.ocr.gov.np. The Office of Company Registrar oversees this automated process.

Companies must submit audit reports, minutes, and annual descriptions. Failure to renew on time results in fines starting from NPR 1,000 per year. The renewal process ensures companies maintain legal status and comply with the Companies Act.

Axion Partners provides expert assistance for timely company renewal in Nepal. The process involves drafting minutes, conducting AGM, filing applications online, and obtaining automatic approval letters from the registrar.

Step-By-Step Process for Renewing Company

Step 1: Draft the annual general meeting minutes and conduct the AGM with all shareholders and directors present.

Step 2: Sign the minutes and annual description documents with authorized signatures from directors and company secretary.

Step 3: File the renewal application online at camis.ocr.gov.np using your company’s CAMIS user ID and password.

Step 4: Submit the completed and signed audit report along with all financial statements through the portal.

Step 5: Pay any applicable fines if filing after the Poush deadline through the online payment system.

Step 6: Obtain the automatic approval letter from the Office of Company Registrar confirming successful renewal completion.

What Is Company Renewal in Nepal?

Company renewal in Nepal is the annual compliance process required by the Office of Company Registrar. Every registered company must renew its registration yearly. This process confirms the company remains active and operational. The renewal maintains the company’s legal status in Nepal.

The company renewal process in Nepal involves submitting updated information about the company. Companies must file audit reports and annual descriptions. The Office of Company Registrar reviews these documents. The process ensures transparency in corporate operations. Companies must complete renewal within the specified timeframe.

The renewal process is mandatory for all company types. Private companies, public companies, and foreign branch offices must renew. Profit-not-distributing companies also follow this requirement. The Office of Company Registrar manages all renewals through the CAMIS portal. Non-compliance results in penalties and potential company dissolution.

The automated system at camis.ocr.gov.np simplifies the renewal process. Companies can complete renewal online without visiting offices. The system generates automatic approval letters. This digital approach reduces processing time. Companies receive confirmation immediately after successful submission.

Where To Complete Company Renewal in Nepal?

Companies must complete renewal exclusively through the CAMIS portal at camis.ocr.gov.np. The Office of Company Registrar operates this online system. Physical visits to the registrar’s office are not required. All submissions happen digitally through the portal. Companies access the system using their unique credentials.

The CAMIS portal is the official government platform for company renewal in Nepal. The Office of Company Registrar developed this system for efficient processing. Companies log in using their registered user ID and password. The portal guides users through each step. All required documents are uploaded electronically.

The Office of Company Registrar headquarters is located in Tripureshwor, Kathmandu. However, companies do not need to visit physically. The online system handles all renewal procedures. Companies from any location in Nepal can complete renewal. The digital platform ensures accessibility for all registered companies.

What Are the Requirements for Company Renewal?

The company renewal process in Nepal has specific requirements set by the Office of Company Registrar. Companies must meet all conditions for successful renewal. The following requirements apply to all companies:

• Renewal must be conducted on a yearly basis without exception
• Filing must occur within the month of Poush according to the Nepali calendar
• Companies must use the CAMIS portal at camis.ocr.gov.np exclusively
• Audit reports are necessary for filing and must be complete
• Annual general meeting minutes must be prepared and signed
• Annual business description must be drafted and submitted
• CAMIS user ID and password are required for portal access

How To Complete Company Renewal in Nepal

Step 1: Draft Minutes and Conduct Annual General Meeting

Step 2: Sign Minutes and Annual Business Summary

Step 3: File Application at CAMIS Portal

Step 4: Submit Audit Report and Prepared Documents

Step 5: Pay Applicable Fines If Filing Late

Step 6: Obtain Automatic Approval Letter

Step 1: Draft Minutes and Conduct Annual General Meeting

The first step in the company renewal process involves preparing for the annual general meeting. Companies must draft comprehensive minutes covering all business activities. The AGM must include all shareholders and directors. Discussion topics include financial performance, audit reports, and future plans.

The meeting must follow the Companies Act requirements. Directors present the annual report to shareholders. Shareholders vote on important matters including account approval. The meeting date must be recorded properly. All attendees must sign the attendance register. Minutes must accurately reflect all discussions and decisions.

The company secretary typically prepares these documents.

Step 2: Sign Minutes and Annual Description Documents

After conducting the AGM, authorized persons must sign all documents. The chairman of the meeting signs the minutes first. The company secretary also signs as a witness. Directors sign the annual description document. All signatures must be original and clear. Digital signatures are not accepted for these documents.

The annual description includes business activities and financial summary. Companies must ensure accuracy in all information. Any errors can delay the renewal process. Signed documents become official company records. These documents are submitted to the Office of Company Registrar. Proper signing demonstrates company authorization. Companies should maintain copies for their records.

Step 3: File Application at CAMIS Portal

Companies access the CAMIS portal at camis.ocr.gov.np for filing. Login requires the company’s unique user ID and password. The portal displays the renewal application form. Companies fill in all required fields accurately. The system guides users through each section. Information includes company details, director information, and business activities.

Companies must verify all entered data before submission. The portal allows document uploads in specified formats. Companies attach signed minutes and descriptions. The system validates all information automatically. Any errors are highlighted for correction. After completing the form, companies submit the application. The portal generates a submission receipt. Companies should save this receipt for reference.

Step 4: Submit Audit Report Through Portal

The audit report is a critical document for company renewal in Nepal. Companies must upload the complete audit report to the CAMIS portal. The report must be signed by a licensed auditor. Financial statements must be attached with the audit report.

The report should include the balance sheet, profit and loss statement, and cash flow statement. The auditor’s opinion must be clearly stated. Companies ensure the audit report covers the relevant fiscal year.

The Office of Company Registrar reviews the audit report for compliance. Any discrepancies can result in rejection. The portal accepts PDF format for audit reports. File size limits apply according to portal specifications. Companies verify successful upload before proceeding.

Step 5: Pay Applicable Fines If Filing Late

Companies filing after the Poush deadline must pay fines. The fine structure starts at NPR 1,000 per year. Fines multiply for each year of delay. The CAMIS portal calculates fines automatically. Companies see the fine amount before payment.

Payment options include online banking and digital wallets. The portal provides payment gateway integration. Companies must complete payment to proceed with renewal. Payment receipts are generated automatically.

The Office of Company Registrar records all fine payments. Companies cannot complete renewal without clearing fines. Timely renewal avoids these additional costs. The system updates company status after payment confirmation.

Step 6: Obtain Automatic Approval Letter

After successful submission and payment, the system processes the renewal. The Office of Company Registrar’s automated system reviews all documents. If everything is correct, approval is automatic. The system generates an approval letter immediately.

Companies can download this letter from the portal. The letter confirms successful company renewal in Nepal. It includes the renewal date and validity period. Companies should print and store this letter safely. The approval letter serves as proof of compliance.

Companies may need this letter for banking and business purposes. The CAMIS portal maintains digital records of all renewals. Companies can access their renewal history anytime through the portal.

What Documents Are Required for Company Renewal?

The Required Documents for Company Renewal are:

• Signed minutes of the annual general meeting
• Completed and signed audit report from licensed auditor
• Annual business description document with signatures
• CAMIS user ID and password for portal access
• Shareholder resolution approving annual accounts

Company Renewal Timeline and Deadlines

The company renewal process in Nepal follows a strict timeline set by the Office of Company Registrar.

Timeline Aspect	Details	Consequences / Notes
Renewal Month	Poush (Mid-December to Mid-January)	Mandatory filing period
Fiscal Year End	Ashad (Mid-June to Mid-July)	Financial year conclusion
AGM Deadline	Within 6 months of fiscal year end	Must be held before renewal
Audit Completion	Before Poush	Required for renewal filing
Approval Generation	Immediate	Automatic system approval
Renewal Validity	One year	Until next Poush
Document Preparation	One Day	Recommended timeline

How Long Does Company Renewal Take?

Company Renewal can be completed in One Working Day if all documents are prepared.

What Are the Costs for Company Renewal?

The cost structure for company renewal in Nepal varies based on filing timing. The Office of Company Registrar has established clear fee guidelines.

Filing	Cost
On-time filing (Poush)	Free (N/A)
1 year late	Depends on Capital (Starts from NPR 1,000/-)
Professional fees	Varies
Audit fees	Varies

What Are the Renewal Process Steps After Completion?

After completing the company renewal process in Nepal, companies must maintain ongoing compliance.

The Following Guidelines must be followed:

• The company must keep accurate books of accounts and maintain all records throughout the year.
• The company must ensure that all company, director, shareholder, and registered office information is updated whenever changes occur.
• The company must maintain all business licenses in valid status, file tax returns with the Inland Revenue Department, and comply with labor laws and employee regulations.
• The company must conduct regular board meetings, prepare monthly and quarterly financial statements, and maintain proper minutes.
• The company must safely store approval letters, plan for audits and the Annual General Meeting, and monitor notifications from the Office of the Company Registrar.

What Laws Govern Company Renewal in Nepal?

The company renewal process in Nepal operates under specific legal frameworks. The Office of Company Registrar enforces these laws strictly.

• Companies Act, 2063 (2006) governs all company operations and renewals
• Company Regulations, 2064 (2007) provide detailed procedural guidelines
• Income Tax Act requires tax compliance before renewal

What Types of Companies Require Renewal?

The company renewal process in Nepal applies to various company types. The Office of Company Registrar categorizes companies for renewal purposes. Each type has specific requirements.

Company Type	Renewal Requirement	Special Conditions	Processing Authority
Private Limited Company	Annual renewal in Poush	Standard audit report required	Office of Company Registrar
Public Limited Company	Annual renewal in Poush	Additional disclosure requirements	Office of Company Registrar
Profit-Not-Distributing Company	Annual renewal in Poush	Activity report mandatory	Office of Company Registrar
Foreign Branch Office	Annual renewal in Poush	Parent company documents needed	Office of Company Registrar
Foreign Investment Company	Annual renewal in Poush	Foreign investment approval required	Office of Company Registrar
Subsidiary Company	Annual renewal in Poush	Parent company details required	Office of Company Registrar

What Benefits Come from Timely Company Renewal?

Completing company renewal in Nepal on time provides numerous advantages. The Office of Company Registrar recognizes compliant companies. These benefits support business operations significantly.

1. Maintaining legal status and good standing with the Office of Company Registrar provides the company with protection from fines and penalties, ensures uninterrupted business operations, and safeguards the limited liability of shareholders and directors.
2. Compliance with tax authorities, regulatory bodies, and licensing requirements allows the company to maintain banking relationships, access credit facilities, obtain business licenses and permits, and participate in government tenders and programs.
3. Preserving proper legal and operational compliance supports smooth business transactions, protects the company’s reputation, facilitates the transfer of shares and ownership changes, and safeguards intellectual property and trademarks.

Frequently Asked Questions